NEW REP INFO

INTERACTION

You are the liaison between SCCQG and your Guild. Take notes and write an article for your Guild’s newsletter to inform your quilt guild members of the actions of the board, any votes and the topic of the meeting. There have been interesting topics such as website and newsletter editor that have helped to improve those jobs. We also ask that when these topics of interest are on the agenda, it would be advantageous for the person who is in that job to also attend with you in order to acquire the most beneficial knowledge.

We ask you to ask your board if it is viable to host a SCCQG quarterly meeting. SCCQG pays a set fee to help cover the costs.

MEETINGS

Board meeting starts at 9 AM and you are invited to sit and listen. General meeting starts at 10 AM. Wear a name tag. This will help you meet other reps. Some guilds have a plastic name tag with member’s name and name of guild. Others have no name tags, but those made by each guild member. Coffee and snacks are served before the general meeting and during the break. You will find an agenda where you will sign in as the rep for your guild. This is important as we need to have a a quote of members present in order to vote on any issues.

COMMITTEES

Committees are formed during the year to facilitate action to help the board move forward in agreement with the members of the guild. It is important to hear your voice. We hope you will participate in the committees that interest you and/or your guild.

COMMUNICATION - Newsletter

The SCCQG newsletter is produced quarterly and sent one month before the next quarterly meeting. Read the newsletter each quarter. It will inform you as to what has transpired over the quarter. If you haven’t received the newsletter you will need to “subscribe”.  Go to the website and click on the newsletter button under membership. Subscribe by typing in your email twice and your name once. Unclick the boxes for all but the representatives’ check mark. Click on subscribe underneath. If you don’t unclick the boxes that do not apply to your position, you will receive multiple email copies of the newsletter and blast sent out to all positions.

You may also go to Newsletters and download the newsletter. Newsletters are not sent via snail mail.

GUILD DUES – Membership dues are due by January 1st.

The membership chair attaches the renewal form to the Fall newsletter. Renewal forms are also located on the website under membership. Please keep your guild current with the dues. Insurance is paid with the dues.

WEBSITE

HOW TO NAVIGATE THROUGH THE WEBSITE

The navigation buttons are on the left hand side of the Home page. The home page is the page at the  start of the site – www.sccqg.org. The Mission Statement is on the home page and is broken into bullets.

About the Council – contains the SCCQG By-Laws

Board Members – Board members name and email addresses

Guild information

  • Member Guilds - Listing of our member guilds and their meeting days and times.
  • Membership - Information and forms for membership renewal and directory updates.
  • Non-Profit Information - Compilation of websites and tax documents about non-profit organizations.
  • Guild Insurance - Guilds may purchase insurance through the council that provides liability coverage to protect the guild in certain cases.
  • Copyright - A compilation of copyright information and issues in the quilting world from a variety of sources.
  • Sample Contracts - Examples for guilds to use when creating various legal documents and contracts.
  • Disaster Fund - The SCCQG has an emergency disaster fund of $200 available to any quilter who suffers a disaster (i.e., fire, flood, etc.) and is a council member or a member of a council guild.

 

Insurance – Information about the insurance, how to pay your insurance premium, what is covered, how to request an insurance certificate, etc.

Membership Information – information about membership in SCCQG and new and renewal forms for individuals, teachers, guilds and vendors are located here.

Life Time Members – Recognition for those who have served 4 years or more to an elected board position.

Teacher Info – list of paid teachers members with email and phone numbers. Beneath each teacher are lists the lectures and workshops to select from.

Vendor Info – List of vendor members with addresses and phone numbers. If you have a favorite vendor not on the list, ask the vendor to join. It is $15.00 per year. When buying from the vendor, please tell them you heard of them from SCCQG.

Topics of interest – see below

Gallery – New to our website is the Gallery. Photos of Opportunity quilts and teacher’s quilts are in this area. Double left click to enlarge and find out who the quilts belong to.

Events (Calendar) – It is a listing of guild events and SCCCQG meetings in calendar order from teas to quilts shows.

Links – Member Guilds list with website.

  • Outside links –
  • Nonprofit information - The Southern California Council of Quilt Guilds is a non-profit organization dedicated to the promotion of knowledge and participation in the craft/art form of quilting, patchwork, appliqué and other aspects of quilt making.
  • Websites – 5 links to outside websites

FAQs – Frequently asked questions. If you don’t see an answer to your question, email info@sccqg.org for an answer. Your question and reply may be added to this area of the website.

Contact Us – Emails info@sccqg.org.

For Members – buttons under this listing is open to all and doesn’t require a login or password.

  • Newsletters – recent newsletters. Left click to download the pdf file. Adobe Acrobat (free reader) is required to view the pdf. The newsletter is sent quarterly to those who have subscribed to the newsletter. It is post 1 month before the next quarterly meeting.
  • SCCQG Meetings - where the meetings are held, when and topic.
  • SCCQG Meeting Minutes - minutes of most recent approved minutes for board and general meetings
  • SCCQG Meetings Notes – quarterly Program notes from meetings when available.

WEBSITE FAQs

Please read the FAQs. They were developed to help you in navigating through the website.

WEBSITE LISTINGS

Guilds have 2 listings on the website. The most important one for you is under the Guild Alphabetical listing. You should check it and if the information isn’t correct send the corrected information to info@sccqg.org . Put your guild name in the subject line with changes, ie. ABC guild changes. The other is a list of member guilds with their guild’s website address. If your guild isn’t listed or doesn’t have a website address listed, please sent the corrections to info@sccqg.org with your guild ‘name’ and the word ‘changes’ in the subject line.

TOPICS OF INTEREST ON THE WEBSITE - Topics range from past meetings to raffle registration, contract guidance, etc are found under Topics of Interest.

  • ·         Hints and Tips for Guilds topics include Door prizes, Let guild members try before they buy, Organizing quilts for shows and Grants from Walmart.
  • ·         Teacher and Speakers topics include Requesting references from teachers, Marketing your guest speakers, Care and feeding of guest teachers or speakers, Who needs a seller’s permit, and for the teachers – So you want to speak oir teach at guilds.
  • ·         The topic Quilts has articles on shipping your quilts and quilt insurance.
  • Thoughts from guild officers - This is an accumulation of practical ideas from guild leaders across the Council. None of us need be in this alone. Have a problem? Bring it to the Council meeting each quarter, and pick the brains of others.

BOARD CONTACT INFORMATION

Questions such as who do I contact and how will depend on the question. Questions pertaining to programs or a topic for a program, email programs@sccqg.org . Related money issues such as dues should be sent to treasurer@sccqg.org . Have an idea for an article or topic for the newsletter? Send your information or request to newslettereditor@sccqg.org . Membership issues sent to membership@sccqg.org . Insurance questions? Send to insurance@sccqg.org . If you don’t know who to contact you should email the president at president@sccqg.org . The president will forward your question to the appropriate board member.